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🗂️ FEATURE · RECORDKEEPING

The binder that keeps itself.

Every tap during the day — check-ins, meals, incidents, notes — becomes a timestamped record that files itself. When someone asks for your records, you pick a date range and hand them over.

Start free — no card needed Free plan · unlimited children
🔒 Corrections keep their history 📄 PDF & CSV exports 🗓️ Kept for 3 years

Records that write themselves as you go.

No end-of-day catch-up. No Sunday-night binder session.

AS YOU GO

Every tap files itself

Check-ins, meals, naps, notes, incidents — each one lands as a structured, timestamped record connected to the right child and day.

IF SOMETHING CHANGES

Corrections keep the story

Fix a mistake without erasing the truth. Attendance is append-only — a correction keeps the prior value along with who changed it, when, and why.

WHEN SOMEONE ASKS

Everything is already filed

Incident reports cross-reference themselves into the daily log, profiles keep a change log, and records stay retrievable for three years.

One binder, six tabs.

Everything you keep, connected to everything else.

📋 Attendance › One record per child per day, append-only. Corrections keep the prior value plus who changed it, when, and why.
⚠️ Incident reports › Signed by you, acknowledged and signed by the parent. Every report writes a cross-reference into the child's daily log.
👶 Child profiles Emergency contacts, medical notes, and enrollment details — with a field-level change log on every edit.
🥜 Allergies Structured allergy entries with severity badges, stored encrypted and visible right where you plan meals and snacks.
🗓️ Three-year retention Records are retained for three years and never truly deleted — a child who leaves keeps their complete history.
📤 Exports Pick a date range, download a PDF or a 19-column CSV on Pro. Ready to hand over, print, or file away.
WHEN THE REQUEST COMES

Ready before they ask.

A records request usually means a weekend of reconstructing the past. In CubbyBook, the past is already organized: pick a date range, choose PDF or CSV, and download the records commonly requested during licensing visits, inspections, and agency reviews.

📄 PDF or 19-column CSV 📆 Any date range ⚡ Included with Pro

Recordkeeping questions

How does CubbyBook help with daycare recordkeeping? +
CubbyBook turns the taps you already make during the day — check-ins, daily log entries, incident reports, notes — into organized, timestamped records. Attendance, daily logs, incident reports with signatures, child profiles, parent communication, and exports all live in one place, so records are easier to keep, find, and share.
What records can I keep in CubbyBook? +
Attendance records, daily logs, incident reports with educator and parent signatures, child profiles with structured allergy and medical information, enrollment details, and parent messages — plus PDF and CSV exports for your own files.
What happens if I edit or delete a record? +
Records are never truly deleted. Attendance is append-only: a correction keeps the prior value along with who changed it, when, and why. Child profiles keep a field-level change log, and records are retained for three years — so your history stays complete even after a child leaves.
Can I export records later? +
Yes. On the Pro plan you can export attendance for any date range as a PDF or a 19-column CSV, and every incident report generates its own PDF automatically — the records commonly requested during licensing visits, inspections, and agency reviews.
Is recordkeeping available on the free plan? +
The free plan includes unlimited children, attendance, daily logs, messaging, and parent portal access. Pro ($15/month or $149/year) adds photos, incident reports with signatures, PDF generation, custom branding, and date-range exports.

The binder is already up to date.

Compliance-friendly recordkeeping that happens while you run your day — timestamped entries, corrections that keep their history, and exports that are one tap away.

✓ Append-only attendance ✓ Three-year retention ✓ Date-range exports
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